We, the Hermes Otto International (‘H-OI’), take the protection of your privacy and your personal data very seriously. Therefore, we attach great importance to the fact that your data is secure and that the data processing complies with the applicable data protection regulations, in particular the EU General Data Protection Regulation (GDPR). Furthermore, we ensure through technical and organizational measures that your data is optimally protected against unauthorized access by third parties.
1 Personal data
Personal data – the law also speaks of personally identifiable information – are personal information that allow you to draw conclusions about your identity. These include, for instance information such as name, address, telephone number or e-mail address as well as information about surfing behaviour, provided that these information can be assigned to you directly or indirectly.
In principle, you can use the H-OI website without disclosing your personal data. However, when you contact us via the H-OI website, we collect and process your personal information for the purpose of contacting you.
2 Provision of the website
2.1 Storage of data in a log file and geo-localisation
2.1.1 Type of data and processing purposes
With every visit by a user to the H-OI website certain data of the retrieving device is automatically collected by our web servers in a log file and temporarily stored. The following data may be collected:
- the IP address of the retrieving device
- type of device
- type of browser and operating system
- date and time of the visit (time stamp)
- the visited website (URL)
- session ID
- geo-localisation data
This data is collected to ensure the functionality of the website. Furthermore, the data serves to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.
Further, the IP address is used for a so-called geo-localisation (IP geo-localisation). This may help us to deliver the contents in the language with which you are probably most familiar.
2.1.2 Legal basis
The legal basis for the temporary storage of the data is Art. 6 para. 1 lit. f GDPR. Our legitimate interest in data processing lies in the aforementioned data collection and processing purposes.
2.1.3 Duration of storage
The data will be deleted as soon as it is no longer necessary for the purpose of its collection. The data will be deleted at the earliest after 7 days, and at the latest after 32 days.
2.1.4 Option of withdrawal
The collection and processing of the data for the purposes stated in this section is mandatory for the operation of the H-OI website. Therefore, you have no option of withdrawal.
4 Making contact
If you contact us through a contact form, telephone or e-mail, your personal information will be collected and stored.
We use the collected data exclusively for the purpose of answering your request.
The arising data in this context is deleted after the storage is no longer required for the purpose of the contact, or limit the processing in the case of legal storage obligations.
The legal basis for data processing is Art. 6 para. 1 lit. b GDPR, if the contact is aimed at concluding a contract. Otherwise, the legal basis is Art. 6 para. 1 lit. f GDPR, where our legitimate interest in data processing is responding to contact requests.
If the contact was not made for purposes of contract initiation, you have the right to withdraw from the processing of your personal data at any time. In case of withdrawal the correspondence cannot be continued. All personal data collected in this context will be deleted in the event of a legitimate withdrawal.
5 Your privacy rights
5.1 Your rights
With regard to your personal data, you have the following rights in relation to H-OI:
- Right of information
- Right to rectification and erasure
- Right to restriction of processing
- Right to withdraw from the processing
- Right to data portability
If you have given us consent to the use of your personal data (for example, by activating the social plug-in sharing buttons), you have the right to revoke this consent at any time for the future, without stating a reason.
Any right of withdrawal that is not explicitly stated here can in principle be asserted against the person listed below for data protection matters at H-OI.
If you wish to have your personal data deleted, we may be required by law to retain such information for a certain period of time, such as for tax or accounting purposes. In this case we will delete the data immediately after expiry of the storage period.
If your personal data has been recorded incorrectly, you can have it corrected at any time by contacting us personally.
5.2 Contact person
If you have any questions about the collection, processing or use of your personal data as well as for information, corrections, deletions, processing restrictions, withdrawals or the transfer of your data, please contact:
Hermes Otto International
Data Protection Officer
Wandsbeker Straße 3-7 · 22172 Hamburg
When making your request, please make sure to provide your complete contact details (first name, name and address); we will answer your request quickly only if we can clearly identify you.
5.3 Right of complaint
You have the right to complain to a data protection supervisory authority about the processing of your personal data by H-OI. The competent supervisory authority in connection with postal services is the Federal Commissioner for Data Protection and Freedom of Information, Husarenstr. 30, 53117 Bonn (https://www.bfdi.bund.de).
6 Responsible body
Body responsible for contents pursuant to Art. 4 Abs. 7 GDPR is
Otto International (HK) Ltd
– represented by Managing Director Michael Dumke
19/F, Peninsula Square, 18 Sung On Street, Hung Hom, Hong Kong
Tel.: +852 / 2303 7000
Fax.: +852 / 2330 8885